How to Run the Perfect Board Meeting

From calling the meeting to order to adjourning when time is up, run the perfect board meeting requires a level of focus that can make a huge difference. The more participants feel that their time and expertise is appreciated and valued, the more likely they will be involved in the outcome of every meeting. Here are some suggestions to assist you in achieving this.

Start the meeting on Time

Don’t overbook your board meetings, especially when they’re in person. you don’t want your guests to feel like they are wasting their time. It’s also beneficial to let your attendees review the board pack or other materials prior to the meeting – whether it’s a complete board deck or an easier to digest Memo/Notion documents.

Keep to the Agenda

A solid structure is the best way to ensure the board meeting is productive. It is essential to not add new items to the agenda prior to the meeting, to insist that attendees review the material prior to the meeting, and to set expectations for each item on the agenda based on the amount of time it will be discussed. This will ensure that the board meeting stays focused and avoid diverging discussions.

Ensure that each agenda item has a final purpose that is clearly stated – do you want to get information, reach agreement or arrive at a decision? This will allow you to keep the board meeting productive by preventing diverging topics and allowing you to focus on the most important issues. The process of distributing the minutes of the board within 24hrs of each meeting will help reinforce the decisions taken and ensure that decisions are taken quickly and effectively.