Online board meetings are a great way for your nonprofit to conduct productive meetings without the physical restrictions of a traditional gathering. Utilizing an online platform for board meetings, you will save time and money by avoiding costs for travel and manual tasks like registering attendance or making minutes. This allows you to increase your membership pool for board members by including those who are unable to attend in person.
Getting started with an online board meeting is easy, but you’ll need to provide each member with the necessary link prior to the meeting. You might want to distribute an invitation to a test meeting to your participants prior to the first one to ensure that their equipment is in good working order.
An organized agenda is essential to a successful virtual board meeting. Make sure you include an ‘any other business’ item in case there are any issues that are not addressed in the rest the meeting. This will help keep your agenda moving in the right direction and boost productivity.
Make sure that all of your discussion topics are scheduled with an allotted amount of time and the desired conclusion for each. This will give your board members a sense structure and will help speed through your meeting.
Providing all of your attendees with copies of the agenda as well as pertinent documents prior to the meeting will allow them to come prepared to share their opinions. Furthermore, you should employ the video conferencing software for your board meetings, as this will improve engagement and allow participants to see the body language of their fellow attendees to better understand non-verbal communication.